Hanging Quotes in InDesign

Hanging quotes and hanging punctuation in InDesign are very easy to create, adjust, and undo. Lets say that you have a section of text that contains quotation marks. The quotation marks should hang to the left on the body of copy. All of the other characters are aligned left. The glyph is the only thing that extends into the margin. Here's how to accomplish this:

1) Create a text box that contains a quotation mark at the beginning.

2) With the text box selected, go to Type > Story.

3) In the Story pallet, click the check box next to "Optical Margin Alignment"

4) With the box checked, the quotation marks hang into the left margin. 

Optical Margin Alignment is also useful when dealing with fully justified text. Take note of the positioning of the quotation marks and the hyphens in the following two images.

A justified text box will look like this:

 With optical margin alignment, it will look like this:

Combining Disconnected Text in Illustrator

Opening PDFs in Illustrator may cause some elements to behave strangely. Text boxes in particular are often affected. Type will many times break into smaller text boxes, with words or individual letters in their own box. This can be very impractical and annoying if you're trying to make edits to the document.

Below is an example of a PDF that I opened in Illustrator. On the baseline, the tiny blue squares indicate the start of a new text box. In this example the text is broken at at least once per word.



Notice how you can select an individual character or sets of characters and drag them around. Not cool.



If you want to edit the type, you must first combine all of the characters or retype them all. Here's an easy solution for getting all of those individual letters grouped together.

1. With your selection tool, select all of the characters that you want to combine. Clicking and dragging your cursor over all of the text boxes is an effective way to select all of the characters and words.




Copy them all (Command + C) or Control + C if you're on a PC.

     

2. With your type tool, draw a text box




3. With the text box still selected with the type tool, press Apple + V (Control + V)

     
4. The type will flow itself into this new text box, without all of the awkward breaks.



Helpful Hint: If you're flowing a LOT of copy, it may not always copy in the correct order. If there are paragraph breaks, try to select one paragraph at a time to copy and paste.

Another Helpful Hint: For illustration purposes only, I have the bounding boxes showing in steps 2 and 3 and hidden in all other examples. If your screen doesn't look exactly like mine, it may be due to the display of the bounding boxes. To toggle this view go to: View > Show Bounding Box or View > Hide Bounding Box

Importing a Library in Bridge

How do I import keywords into Bridge?

Importing keywords is very easy and it is beneficial in a group setting, like my office for example. We want everyone tagging images to have access to the same set of keywords. This reduces the number of mistakes due to hand-keying in terms. The library can be created and imported by following these easy steps listed below. They can also be found on Adobe's site here (scroll down a bit) or on This Site (better step-by-step instructions).

1) In a text editor such as Word or Pages, create a plain text document. This file type will have the ending .txt.

OR

You can also create a system of keywords in in Excel.

2) Add your keywords, with these restrictions:

• Place one keyword per line

• Create sub categories by indenting keywords

You can put your keywords in any order, but Bridge will automatically alphabetize them.

In my example I have a list of pets. Notice the order they are in.

3) In Bridge, go to your keywords panel and click on the small drop-down arrow in the top right-hand corner. Click on Import.

4) Find the document on your machine and then click "Open".

5) The keywords are now added to your list. In my pet example, I had "Pets" as the main category. You will see that's the only item in my new keyword list. I need to click the little arrow beside it to see the sub categories.

Notice in the expanded list below that the items are alphabetized. The category "Birds" comes first, etc.

Notes:

• When importing keywords, you will not overwrite the existing keywords that you already have in Bridge

• If you import a set of keywords, modify the text file and re-upload, it will only add new keywords. It will not overwrite, even if you're uploading the same-named text file.

• To Delete keywords you must drag the keyword to the trashcan icon within Bridge. Or select the keyword and click the trashcan icon.

Ignore Text Wrap InDesign

The Text Wrap feature is great for flowing text around an object. This is applied to the image, and all text that encounters the object will be forced to wrap. However if you want some text to overlay the image, or come within close proximity, it must be allowed to break that Text Wrap Frame.

Here's how:

1) Create your text box and object and set your object to "Text Wrap". In this example I have it to wrap around the bounding box and to have a .125" offset the entire way around the object.

2) Select the text box that you want to ignore the Text Wrap. (In my example I want the words "Duis Autem" to appear overtop of the image.) Right click on the text and select "Text Frame Options"

3) In the pop-up window, click on "Ignore Text Wrap", then click "OK"

4) Now the text ignores the wrap.

InDesign Printing Pages Out of Order

I recently found one more small useful tool for printing in InDesign. It's not a major feature, and I don't think it is used that often. However, someday you may want to print your pages in a non-sequential order. It's very easy to do.

1) Make sure you have an InDesign document with multiple pages. Next, pull up the "Print" dialogue box from the File menu.


2) Click on the "Range" button. You can type in the pages you want to print. The order you key them in as, will be the order that they print. Notice that I will print page 3,1, pages 4 through 6, then page 2. You can include ranges (4-6) or individual pages (5,2,8) in your range field.

Outline text or fonts in Illustrator

In Illustrator fonts remain editable text by default. You can change the text, delete the text or kern it. If you so desire, you can convert your text to outlines. By doing so you can then manipulate the text curves and paths. However, once you converted to outlines, it is no longer editable with the text tool.

Here is how to convert your text to outlines:

1) Draw a text box and type your word, phrase, sentence, paragraph, etc. Here is my sample text. Notice the thin blue line directly under the baseline of the text. This is Illustrators way of indicating editable text with the text tool.


2) With your text selected, go to Type > Create Outlines.


3) Notice that your text is now outlined. There is no thin line under the text and all the individual anchor points for the characters are visible.



Once you convert your text to outlines, you may not undo. There is no "convert to text" option in Illustrator. I recommend finalizing your layout and text and only convert to outlines at the end. You can also make a duplicate of your text(simply copy and paste), so if you need to make an edit, you still have the original text.

Here is Adobes tutorial for CS3, CS4, CS5

Knife Tool In Illustrator

The Knife tool in Illustrator can be used to cut a shape into smaller segments. The tool can be used to cut straight lines, or make more freehand cuts.

The Knife tool is located in a different place depending on which version of Illustrator you have. Below, I have shown where the knife tool is located in CS2, CS3, CS4, & CS5.

CS2 CS3 CS4 CS5

I'm going to go over how to do 3 things with this tool:

I) Make a freehand cut

II) Make a straight line cut

III) Make a straight line cut on 90º angles

For all of these steps we're going to need to create a shape. In this example, I'm using a green box with a pink stroke.

I'm going to select the box, and then select my knife tool.

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I) Making a freehand Cut

Click and drag your knife tool over your shape.

Notice that you will now have two segments. In my example this is evident by the pink outline, around my newly created 2 shapes. You can now use your selection tool(the normal arrow) and move the pieces around.

II) Make a straight line cut

Hold down the Option keyand click and drag your knife tool over the shape. Notice that the line you are drawing is straight. No matter how wobbly your hand is, your line will be straightened. If you are a Windows user, press the Alt key instead of Option.

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III) Make a straight line cut on 90º angles

Hold down Option + Shift and click and drag your knife tool over the shape.

If your line is close to vertical, then it will snap to a perfectly vertical line. If it is close to 45º then it will snap to that angle. In my example the line I drew was closeto vertical, and I ended up with a perfectly vertical line! If you are a Windows user, press the Alt key instead of Option.

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Note:

Above, I stated that you must first select your shape. You do not have yourobjects selected for the knife tool to work. Simply dragging the knife tool over an object, selected or not, it will break that object into segments.

If you have 2 objects overlapping, or close to each other, the knife tool behaves differently.

With both objects selected, and you use the knife tool, they will both be cut as seen below.

In this example, I selected only the blue circle. When I drag the knife tool over the shapes, only the blue circle is affected.

The CS5 instructions are the same, but if you'd like to read for yourself, here's the Adobe Site.